Privacy Policy

Iron Pulse Portal takes the protection of personal data seriously. This policy explains what information is collected when you visit this website or enquire about our gatherings, how it is used, and what rights you hold as a visitor or guest.

Iron Pulse Portal operates from 18 Gionmachi Minamigawa, Higashiyama-ku, Kyoto 605-0074, Japan. This policy applies to all pages on this website and to communications conducted through the contact form.

1. Data We Collect

Iron Pulse Portal collects only the information necessary to respond to enquiries and improve the website experience. This includes:

• —Contact form submissions: name, email address, subject, and message text. This data is provided voluntarily and used solely to respond to your enquiry.
• —Analytics data: if you consent, anonymised data such as pages visited, time on site, and referring source may be collected via cookies. No personally identifiable information is linked to this data.
• —Technical data: standard server logs may record IP addresses and browser types for security purposes. This data is not used for marketing and is not shared.
• —Cookie preferences: your consent choices are stored locally in your browser. No cookie preference data is transmitted to our servers.

2. Legal Basis for Processing

• —Consent: analytics and advertising cookies are processed only with your explicit consent, which can be withdrawn at any time.
• —Legitimate interest: contact form data is processed to respond to your enquiry, which constitutes a legitimate interest under applicable data protection frameworks.
• —Legal obligation: security logs may be retained to comply with applicable laws or to respond to lawful requests.

3. How We Use Your Data

• —To respond to contact form submissions and reservations.
• —To understand how visitors find and use the website, so we can improve it (analytics, consent-dependent).
• —To maintain site security and prevent abuse.
• —Iron Pulse Portal does not use personal data for unsolicited marketing. We do not sell, rent, or share your data with third parties for commercial purposes.

4. Data Sharing and Third Parties

Iron Pulse Portal does not sell personal data. Where third-party services are used (such as analytics or advertising platforms), data is shared only to the extent required for those services and only with your consent. These services operate under their own privacy terms.

Iron Pulse Portal may disclose personal data if required by law, court order, or to protect the rights and safety of guests and staff.

5. Data Protection Measures

• —Communication between your browser and this website is protected by HTTPS encryption.
• —Contact form submissions are handled with care and access is restricted to necessary personnel only.
• —In the event of a data breach involving personal information, affected individuals will be notified promptly in accordance with applicable law.

6. Data Retention

Contact form data is retained only as long as necessary to respond to your enquiry and for a reasonable follow-up period thereafter. Analytics data, where collected, follows the retention periods set by the respective platform. You may request deletion of any personal data at any time.

7. Your Rights

You hold the following rights with respect to your personal data:

• —Right to access: you may request a copy of any personal data held about you.
• —Right to rectification: you may ask us to correct inaccurate information.
• —Right to erasure: you may request deletion of your personal data where no legal obligation requires retention.
• —Right to portability: you may request your data in a structured, commonly used format.
• —Right to object: you may object to processing based on legitimate interests.
• —Right to withdraw consent: where processing is based on consent, you may withdraw it at any time without affecting the lawfulness of prior processing.

8. Changes to This Policy

Iron Pulse Portal may update this privacy policy from time to time. Changes will be reflected by an updated date at the top of this page. Continued use of the website following any update constitutes acceptance of the revised policy.

9. Contact for Privacy Matters

For any questions, data access requests, or erasure requests, please use the Contact page. We aim to respond to all privacy-related requests within fourteen days.